Update From JIRA

The Update From JIRA process allows you to retrieve information from JIRA and update your Microsoft Project plan. To use this function, select the tasks from the project plan you wish to update. You can select any number of tasks that you want to have updated or you can select to have all tasks updated.

Note: Any task marked with JIRAIGNORE as the issue ID will be excluded and skipped by this process.

  • Do not include tasks marked as 100% complete -  If Microsoft Project indicates that the task is 100% complete, it will be skipped during the processing of updating the issue in JIRA.
  • Automatically append new sub-tasks under their parent task - If this option is enabled, The Connector will add / append new sub-tasks that are found for a tasks that is being updated under its appropriate parent task. If this option is disabled, NO new issues will ever be added by this process. This allows you to control whether or not you want new tasks to be automatically added to your project plan.

Right-Clicking on an issue will give you the menu shown above.

  • Goto Issue:  This will open the JIRA issue in a browser window.
  • Compare With JIRA: This option will compare the values that are currently in Microsoft Project with the values that are currently in JIRA.
  • Issue Editor: This will open the selected task in the issue editor so you can make any necessary changes to the issue before sending to JIRA.
  • Customize View:  Selecting this option will open a dialog where you can select the fields you wish to include in your view. You can select from any of the available standard fields and custom fields that are configured.

The Navigation Bar

The right side offers some information / navigational options.

  • JIRA:  The options here are the same that are described above when right clicking on an issue.
  • Search:  The search option allows you to specify an issue ID. Enter the value into the field and click the Find Issue. The Connector will select that issue in your list of issues on the left side of the screen.
  • Statistics: The Statistics panel will show you some overall statistics on the issues you are about to update from JIRA. It will give you a total count and the number of new issues that will be created.
  • Included Fields: This section gives you a quick glance at the fields you have selected for inclusion during the process. If the field is not selected and not included in this list, it will be ignored during any update process and the original values will be left intact.

When you are ready to update the information from JIRA, click the Continue > button in the lower right corner. The Connector will begin updating your selected tasks from JIRA and updating the values in Microsoft Project. You will be presented with a list of each of the issues as they are updated and any corresponding error messages.

Once the process has completed, you will see a summary of the total number of issues that have been successfully updated and failed along with the detail of the process below.

NOTE: If you have the Stop on first failure option enabled, this process will halt as soon as the first error occurs. If this option is not enabled, the error will be logged and the process will continue to the next task.